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Email Policy

Email services are provided to the Saint Paul College Community in the support of teaching, learning, research, and the administrative function to carry out the mission of the College.

Use of the Saint Paul College email comes with both rights and responsibilities.

Email users are expected to adhere to the policies specified in the Minnesota State Colleges and Universities Board of Trustees Acceptable Use of Computers and Information Technology Resources and procedures defined in the Acceptable Use of Computers and Information Technology Resources.

Email Eligibility

  • Students
    • Enrolled part-time or full-time
  • Faculty
    • Full-time and part-time appointment
    • Temporary appointment
    • Adjunct status
  • Staff
    • Full-time and part-time appointment
    • Temporary appointment

Email Use

  • Users of the Saint Paul College e-mail must adhere to the Minnesota State Colleges and Universities Board of Trustees Acceptable Use of Computers and Information Technology Resources and procedures defined in the Acceptable Use of Computers and Information Technology Resources.
  • Users are to take precautions to prevent the unauthorized use of e-mail account passwords.
  • No one is to use another individual's account, with or without permission.
  • Email accounts are assigned a disk quota on the email server which can only be increased based on valid business justification. Users should not rely on disk space on email servers for the purposes of archiving or record backup.
  • When a student graduates or a person terminates employment at Saint Paul College, their e-mail account will be locked after 1 week or sooner depending on the situation.
  • Email accounts can be immediately locked upon the request of the department head or dean.
  • Email name addresses (firstname.lastname@saintpaul.edu) are held from use for one year to avoid possible confusion of mail delivery. The email username will be withheld from general use for 7 years.

Email Abuse

Email services are provided to the Saint Paul College community to conduct College business.

Email abuse may be reported to ITHelpdesk. Please make sure not to delete any evidence or message(s) as they can be used as proof of abuse. All reported abuse cases will be reviewed and handled appropriately.